Condo Board Minutes App
Automated condo board meeting minutes — accurate, private, and ready in minutes. Your AI recording secretary that delivers complete, professional condo board meeting minutes from any meeting recording.
Minutes by My Condo Space
0 meetings completed for 0 corporations to date.
Why Managers Love Minutes App
Our AI-powered solution simplifies one of the most time-consuming administrative tasks for community managers and board administrators—securely automating the creation of professional, accurate, and compliant minutes while maintaining full confidentiality.
Reduce Manual Effort and Cost
Let our system handle the heavy lifting—no need for costly recording secretaries or transcription services. Upload your meeting recording and get polished minutes automatically.
Save Time and Resources
Submit and receive professional, board-ready minutes within minutes—without endless revisions, delays, or manual formatting.
Ensure Accuracy, Privacy, and Local Compliance
Structured minutes tailored to your region’s governance standards—whether for condominiums, HOAs, strata, or body corporates. All recordings and documents remain encrypted and private, ensuring accuracy, confidentiality, and compliance wherever you operate.
How It Works
Get started in minutes with our simple three-step process
Sign Up
Create your account, add your property or community details, and schedule your meeting.
Record or Upload
Use the built-in recorder or upload your meeting’s audio or video file.
Get Your Minutes
Minutes are automatically transcribed, summarized, and formatted—ready to review and distribute.
Why Boards Choose
Minutes App
Reduce Meeting Costs
Automated templates and AI-powered tools replace expensive manual transcription and minute-taking services, cutting per-meeting documentation costs while maintaining professional quality.
Improve Documentation Quality
Generate clean, professional minutes that are fully editable and tailored to your community’s governance style—whether a condominium, HOA, strata, or body corporate.
Ensure Legal Compliance
Our region-specific templates and formatting standards support compliance with local governance regulations while keeping all recordings and documents encrypted and private.
Reduce Administrative Costs
Eliminate printing, mailing, and filing expenses by digitizing your entire meeting documentation process.
Verified Savings
Based on real meetings transcribed by Minutes App — average cost savings per meeting by building size and length.
| Building Size | 2 Hours | 3 Hours | 4 Hours |
|---|---|---|---|
| 0–49 units | 89% | 89% | 88% |
| 50–149 units | 85% | 85% | 86% |
| 150–219 units | 80% | 81% | 82% |
| 220+ units | 75% | 77% | 79% |
Cost savings calculated by comparing actual manual transcription duration vs. transcription processed through the Minutes App. The longer the meeting, the bigger the savings.
More Than Just Transcription
Other AI services stop at transcription. Minutes by My Condo Space goes further — turning recordings into fully formatted, board-ready minutes with motions, action items, and attendance tracking built right in.
| Minutes by My Condo Space | Other AI Services | |
|---|---|---|
| AI Transcription | ✅ Yes | ✅ Yes |
| Automatic Minute Formatting | ✅ Professional, board-ready templates | ❌ Basic summaries only |
| Motions, Actions & Attendance Tracking | ✅ Built-in Motions Modal | ❌ Not available |
| Regional Compliance | ✅ Canada, U.S., U.K., Australia, NZ | ❌ Not supported |
| Document Dashboard & Archives | ✅ Included | ❌ None |
| Downloadable .docx Minutes | ✅ Instantly available | ❌ Manual editing required |
| Secure Storage & Privacy | ✅ Encrypted with audit trail | ⚠️ Limited |
| Pricing Model | ✅ Simple per-meeting rate | 💰 Subscription-based |
Minutes by My Condo Space isn’t just transcription — it’s a complete governance automation tool designed for property managers, boards, and communities worldwide.
Simple, Transparent Pricing
Choose the plan that works best for your condo board's meeting schedule
Per-Meeting Length Pricing by Building Size (Ontario)
0–49 units
$19
50–149 units
$29
150–219 units
$39
220+ units
$49
💼 Flat Rate Pricing
| Region | Meeting Type | Rate | Includes |
|---|---|---|---|
| Canada (All provinces except Ontario) | Board / Council | $45 CAD | Region-specific formatting for provincial condo or strata governance standards. |
| Canada (All provinces) | Owners’ (AGM, Requisition, Turnover, Special) | $59 CAD | Provincial compliance formatting, attendance tracking, motion summaries, and Q&A structuring. |
| International | Board / Council | $49 USD | Templates auto-adapt to regional standards — condominium, HOA, strata, or body corporate. |
| International | Owners’ (AGM, Special) | $59 USD | Local formatting for attendance, motions, and Q&A sections based on governance standards. |
🇨🇦 Canada (except Ontario) — Board / Council
$45 CAD
Region-specific formatting for provincial condo or strata governance standards.
🇨🇦 Canada — Owners’ (AGM / Requisition / Turnover / Special, etc.)
$59 CAD
Provincial compliance formatting, attendance tracking, motion summaries, and Q&A structuring.
🌎 International — Board / Council
$49 USD
Templates auto-adapt to regional standards — condominium, HOA, strata, or body corporate.
🌎 International — Owners’ (AGM / Special)
$59 USD
Local formatting for attendance, motions, and Q&A sections based on governance standards.
Taxes apply based on your billing region. Optional Zoom hosting available on request.
Try Minutes by My Condo Space – Risk-Free
We’ve streamlined pricing to make AI-powered condo minutes accessible to every community board. Your first meeting is free, and after that, pricing starts at just $45 CAD in Canada or $49 USD internationally. No hidden fees, just fair pricing for professional minutes.
Pay-as-you-go
- 1 board meeting minute generation
- Downloadable .docx format
- Email support
Annual 5-Pack
- 5 meeting minute generations
- Downloadable .docx format
- Priority support
Annual 10-Pack
- 10 meeting minute generations
- Downloadable .docx format
- Priority support
📌 Pricing Notes
- Ontario: Pricing is based on your building’s unit count, confirmed during onboarding.
- One flat rate per meeting — covers recording, transcription, and AI-formatted minutes.
- Rest of Canada: Flat per-meeting rate, no hourly or size-based adjustments.
- International: Single flat rate per meeting for all community types.
- Optional Zoom hosting available upon request (additional fee may apply).
- Taxes apply based on your billing region.
-
Each meeting includes secure audio handling, AI transcription,
and professionally formatted minutes in downloadable
.docxformat.
Need Help With Owners' Meetings?
We support a wide range of owners’ meetings — including Annual General Meetings (AGMs), Town Halls, Turnover, and Special or Requisitioned Meetings. Every section, including Q&A and FAQs, is fully automated and formatted according to your region’s governance requirements — whether condominium, HOA, strata, or body corporate.
Annual General Meetings (AGMs)
Town Halls
Turnover
Special/Requisitioned Meetings
The minutes for these meetings are generated entirely by AI, including formal business, motions, attendance, and Q&A segments. No manual adjustments required — everything is included in our standard rates listed above.
Request Information
✅ What the Minutes App Does (and Why It Matters)
- Captures your board meetings and turns them into clean, professional minutes within minutes.
- Keeps your data private — no one can access your recordings or documents without your authorization.
- Logs all file downloads and access so you always know who viewed or retrieved your files.
- Stores everything securely in one place — no more digging through emails or external drives.
- Supports every meeting type — board meetings, AGMs, town halls, requisitioned or owner sessions.
- Delivers minutes in Word format, ully editable and structured for regional compliance (condominium, HOA, strata, or body corporate).
- Never uses your data for AI training, analytics, or advertising — ever.
- Gives you full control with access logs, edit tools, and predictable flat-rate pricing.
- Fair and simple policy: if your meeting gets canceled or no audio is recorded, there’s no charge.
Clarifying Misconceptions About AI-Generated Minutes
1. "Minutes are too important to trust to AI."
True — and that’s why the AI doesn’t finalize them. Draft minutes are always reviewed by the board, committee, or management team. Whether prepared by a person or AI, no version becomes official until formally approved.
2. "Human secretaries understand nuance better."
Human note-takers can add subjective interpretation, but they also rely on memory and incomplete notes. Our AI works directly from the full meeting recording and transcript — ensuring accuracy, consistency, and a professional tone without missed details or bias.
3. "There could be legal or procedural risks."
There are none. The governance process doesn’t change — meetings are still recorded, reviewed, and approved as before. The only difference is efficiency: what once took days now takes hours, or even minutes.
4. "We prefer to rely on a person we trust."
That trust still matters — but now it’s focused on review and approval, not transcription accuracy. AI-generated drafts are neutral, consistent, and entirely under the board or manager’s control.
5. "Managers should be preparing the minutes."
Absolutely not. The board, committee, or ownership group retains full control. Minutes only become official once reviewed and approved at the next meeting — exactly as before.
6. "Will this replace the board's authority?"
Not at all. The board maintains full control. No minutes are final until the board formally approves them at a subsequent meeting. This tool simply accelerates the first step.
7. "What if the AI misunderstands something?"
Like any draft, minor edits may be required. Every set of minutes is generated from a full, timestamped transcript and stored securely in case clarification is ever needed. The reviewing board or manager makes the final call before approval.
Frequently Asked Questions
Find answers to common questions about our Minutes App
Still have questions?
Contact UsReady to Modernize Your Condo Meeting Minutes?
Join other condo boards who have already streamlined their meetings and simplified minute-taking with My Condo Space.